Even in small companies, the number of contracts can reach several thousand. Automation of contract activity control allows to control the movement of the company's funds and execution of budgets. This makes it possible to avoid penalties related to non-fulfillment of contractual obligations, to control the receivables and terms of payments, as well as to exclude the signing of contracts not agreed with the legal and financial service.
By implementing an automated contract management system, you can avoid many problems. However, before choosing the information system, it is necessary to develop a regulation on the contractual activity of the enterprise, which will regulate all the processes of the company related to the contractual activity. In the future, this will simplify the preparation of the technical specification, as well as to identify the shortcomings of formulated requirements to work with contracts before the introduction of the information system.
As a rule, the provision on contractual activity of the enterprise contains the following sections:
- Procedure, terms of registration and agreement of contracts, responsible persons;
- Storage and accounting of contracts;
- Monitoring of compliance with the procedures laid down in the regulation.
- Procedure, terms of registration and agreement of contracts, responsible persons;
- Storage and accounting of contracts;
- Monitoring of compliance with the procedures laid down in the regulation.
IT outsourcing of contract automation with Standserv is a guarantee that the customer relationship will not have legal problems, while our specialists will perform coordination and management functionality.